Once the student data is securely in the Static Student Info.aps database, Teachers need certain files to be put on their computers for them to do their assessments. Do this step only after preparing the Static Student Data and the Assessment Tools.

Preparing a Folder for Individual Teacher Data. Create the Folder. Locate the folder marked Teacher Folder and select it. If using Windows, after Teacher Folder is selected, go to edit, down to copy, then edit, down to paste. Click on the name of the folder and rename it the name of one of your teachers. Repeat the process until all teachers have individual folders. If using a Mac, after Teacher Folder is selected, hold down the apple key and type a "d" to duplicate the folder, then type the name of one of your teachers. Repeat the process until all teachers have individual folders. When you have finished, you should have a folder for each of your teachers by name and one folder called Teacher Folder. What's in the folder. Static Student Info.aps (no records) Assessment Profiles.aps(no records) Standards.aps (complete). Assessment Tools.aps (complete). Teachers.aps (complete).

Transferring Student Data to the Teacher Folder.   Open the Assessment Profiles Solution inside your Individual Teacher's Folder: Locate the folder named as one of your teachers and open it. Open Assessment Profile Solution. Use the password "office" when opening the file. click on yes. Click on the S- Static Student Info.aps top right of Navigational box. There should be no records in the database.   Import the student data for a specific Teacher: Click on the button "Get Student Data" from the Entry Tab. Once again click on the "Get Student Data" down on the bottom right panel. You'll be given another chance to choose "Get Student data" again at the next screen. Click on it and you'll be prompted to put in the name of the teacher for whom you are creating the database. Click on "Continue" and the data will be imported into the database.

Preparing Assessment Profiles.aps for Teachers. Click on the A-Assessment Profiles.aps of the Navigation square to open the Assessment Profiles. Then from the layout list choose the Start Page. While inside the specific Teacher Folder and select the Assessment Profiles.aps. Then open the file and the first screen will appear for 5 seconds. Then it will continue to the next screen. The next screen is the Welcome splash. It asks the question about your identity. When you first open it up there will not be a name associated. It will say "Are you ?" After you have prepared the teacher's database, the name will be inserted into this space. To choose the name of the teacher for whom you are creating this, click on the secret button. Click on the lower right corner of the red rectangle. The next step is to put in the name of the teacher selected from the list of teachers that you created earlier in the Teachers.aps database. Click in the field next to the teacher label. The names will be listed there. Typing the first letter of the name of the teacher will move the list down to the alphabetically correct area. Find the name and double click on it. Also the district name should appear on that screen as well. When that is completed, click on the button, "Back to Start". It will take you back to the welcome screen and the name will be inserted into the first page asking the user if they are the appropriate teacher.

Copying the Teacher Folder to the Teacher's computer. (Almost a necessity to have your lan manager help with this step) When this step is completed, you have finished preparing the Teacher's files. The only thing left is to copy the Teacher Folder to the Teacher's computer. Windows: This will have to be distributed over a network. Put the folder for your teacher on a server or a shared pc. Go to the teachers workstation and download the folder to his or her workstation. Else this could be run off the server in the school building if your keep the teachers folders separated. (In their own local drive.) Mac: Likewise, the teacher's folder on the Mac needs to be shared across the network. Once put in a shared volume go to the teacher's computer and use Appleshare to locate the shared volume and copy the folder to the teacher's computer.

Prepare The Next Teacher's Folder. Repeat the steps starting with "Preparing a Folder for Individual Teacher Data" for each of your teachers.

To go to the previous step.

To continue to the next step